07-08+Tech+Leadership+Agenda

**__Using Technology to Work Smarter, NOT Harder__**
__**SECTION 1 - EMERGING TECHNOLOGY AND ITS EFFET IN THE WORKPLACE (9:00 - 9:30)**__ //**(Dave & Ben)**// //**Effects Technology has in the Workplace & how this influences the US abilty to compete in a Global Market** - Why Do we care about how technology effects the global market and the role technology has played in this?

INTERACTIVE DISCUSSION WITH GROUP - How has technology changed the way your business operates? - Who are your competitors today at your workplace today? 5 years ago? 15 years ago? - Has technology made the world a smaller place today? - What’s are todays "technology trends" that experts predict will change the workplace?

ACTIVITY Instructions - The large group will be devided up into four teams. Each team will have 5 minutes to complete the survey. Your score will be tallied and you will be competing against the other three teams. Be sure to answer all the questions to receive a point.//

Technology Questionaire (Answers Provided in YouTube Video, Did you Know)
 * //(A partial list of the following questions will be used for the survey.)

1. How many blogs are there currently? 70 Million 2. What % of these blogs are based in China? 35% 3. At what rate to podcast grow per MONTH? 4. What is the highest % of media accessed by teens and what is the %? 5. How many videos does YouTube.com play in a day for its users? 6. True or False 25% of the highest IQ people in China is greater then the total population of North America? 7. If you took every single job in the united states and shipped it to China, China would still have a labor surplus? 8. In terms of Broadband internet penetration, the US is in what place? 20th 9. True or False In 2002, Nintendo invested more then 140 million dollars in research and development. The US Federal Government spent less then half this on research and innovation. 10. How many registered users are there on MySpace? 100 million 11. The average MySpace page is visited how many times a day? 30 times 12. How many searches are performed on Google each month? 2.7 Billion 13. Are the number of text messages sent each day over or under the population of the planet? Over

Extra Questions How many podcasts are there currently? You Tube Video is played (9 min total) [|//YouTube Video//] (Click here to play)//** True or False China will soon become the number one English Speaking Country in the World?//**
 * //How many hours do teens currently spend outside of school accessing media?//**
 * //True or False China has more honor kids then we have kids in North America?
 * //If you were a teacher in China, how much more or less would you make then a factory worker? $392 or 635% more as a teacher.//**

What do these facts imply as we examine how we function in our work environment? - How important is productivity? - How can we be productive while maintaining BALANCE in our lives?//
 * //GROUP DISCUSSION - Discussion with group. Team scores revealed. Discussion of the facts that the group found relevant for Leadership in the workplace.

__Key Facts In Summary__ It is estimate that a weeks worth of New York Times is more information then a person was likely to come across in a lifetime in the 18th century. It's estimated that 1.5 exabytes (that's 1.5 x 10 (to the 18th) ) of unique new information will be generated worldwide this year. That's estimated to be more than in the previous 5000 years. The amount of technical information is doubling every two years. Alan November, reknown for his insight in education states: - "We need to emphasize the necessity of student learning with others around the world and stres that skills are needed to teach our children." 1) We need to teach our students to deal with massive amounts of information. 2) We need to teach our students global communication beginning in Kindergarten. 3) We need to teach our students to be self-directed and understand how to organize more of thier own learning.**


 * __SECTION 2 - MOST USED ITEMS - PROS/CONS (9:30 - 10:00)__

Theme of our presentation "WORK SMARTER, NOT HARDER" introduced.** One of the best ways to work smart is to maintain your computer's efficiency. If your computer doesn't work well, you won't be able to maintain your productivity. Following are some simple techniques and programs "Smarter" leaders will want to know about and utilize.

//Basic Computer Safety and Maintenance (Ben/Dave)//

__Cleaning Up My PC__ __Viruses and Spyware__ __Ways Hackers Breach Security__ __Spam__ [|XP System Restore] (Demo) __Protecting your Data__
 * Microsoft Disk Cleanup (Demo)
 * Features to Delete - What do they mean?
 * Removing UnUsed Software - Add Remove Programs (Demo)
 * Hard Drive Defragmentation (DEMO)
 * Windows defrag
 * Additional Tools - Diskeeper
 * What are viruses/trojans/adware/spyware
 * How do they infect my computer?
 * Disks
 * Networks
 * Local Networks
 * Wireless Networks
 * Internet
 * Opening E-Mail attachments
 * Installing Software Free/Fun Software
 * Downloaded Through Web Sites
 * Downloaded by another virus
 * Signs of Infection
 * How can I protect my computer
 * AntiVirus Software
 * Trend Micro
 * Symantec
 * Spyware Software
 * CounterSpy
 * SpySweeper
 * Firewall Hardware/Software
 * Home Router/Firewall
 * Linksys WRT54G
 * Software on PC
 * Windows XP Firewall
 * Zone Alarm
 * Trend Micro PC Cilin Internet Security
 * Norton Internet Security 2008
 * Applying Security Updates
 * Microsoft Update - [|http://update.microsoft.com]
 * Stealing Passwords – 12 to 16 characters – Passphrase
 * Weak Passwords
 * Use multiple passwords (Don’t use same password for everything)
 * Storing passwords in obvious places – Under keyboard, on monitor
 * Password Cracking Software
 * Installed software – Keyloggers
 * Shoulder Surfing or video surveillance
 * Only use trusted PCs
 * Trojan Horses
 * Malicious code unknowingly with something else - Many times waits on your machine until told to do something or is contacted
 * Malicious payload could be anything – Keylogger, remote control of workstation, launch attacks on others, plant proxy servers
 * Exploiting Defaults
 * Blank Default Passwords
 * Default User Names
 * Default Passwords
 * Man In The Middle Attacks
 * Fools a user into establishing communication with a server through a rogue entity
 * Takes traffic from you, passes what you have given to legitimate web site, passing response back to you, and keeping all information
 * Phishing E-Mails – E-Mail with link to fake web site that looks real
 * Avoid clicking on links found in e-mails – IE7 has phishing filter, look for SSL Key icon in web site
 * Banks typically don't send e-mails asking you to login to your account - (Login and Update your information) Don't Click on the link
 * Wireless Attacks
 * Unsecured Wireless Network – Keep on top of Wireless security standards, what can easily be cracked, talk to a security professional
 * Separate IT Group, talk to them about wireless, do not install yourself
 * Talk to someone who understands wireless security
 * Watch what you do on public Wi-Fi Networks
 * Physical Security
 * If someone has physical access to your computer, then they have everything.
 * Spam Statistics
 * Estimated 90 Billion Spam E-Mails are sent each day
 * Accounts for 85% of all internet e-mail
 * Filtering Spam
 * Personal Software
 * Runs on your PC monitoring mail arriving at your PC
 * Whitelist/Blacklist
 * Quarantine
 * Options
 * PC Cilin Internet Security
 * Norton Internet Security 2008
 * Services
 * All Internet E-Mail is routed to the service, they scan it and then send it to you.
 * Doesn't take any load on your system
 * Has to be done for an entire internet domain
 * [|Postini]
 * Warning about computer viruses
 * Burning Data to CDs/DVDs
 * External Hard Drives - Maxtor One Touch Backup / IOMEGA
 * Off Site Backup
 * Word - AutoRecover! Use it --- don't lose it! [|Information Link][|Information Link]Information Link (DEMO)

//Freeware Web Resources// **//(Finding Freeware)//**
 * [|Google Pack - http://pack.google.com]
 * Optionally Contains:
 * Google Earth (DEMO)
 * Norton Security Scan
 * Google Desktop (DEMO)
 * Google Photos Screensaver
 * Skype
 * Google Toolbar for IE
 * Spyware Doctor
 * Picasa
 * Real Player
 * Firefox Web Browser
 * StarOffice (Does not contain Outlook Equivalent)
 * Adobe Acrobat Reader
 * [|Tucows - http://www.tucows.com/]
 * [|Download.com - http://www.download.com]
 * [|What is Open Source Software?]
 * [|Sourceforge - http://www.sourceforge.net]


 * BREAK (10:00 - 10:15)**


 * __SECTION 3 - ORGANIZING YOUR DAY (10:15 - 10:45) (Dave/Ben)__**
 * 1) Techniques
 * 2) Tools


 * __Techniques__**

Organizing your Day How do you organize your day? How are your first 15 minutes at work spent each day? Audience provides examples? Best Practices - Consider the following statistics*:
 * Less than one in five people begins the day with a plan
 * The deluge of spam has skyrocketed to 10 billion e-mails a day
 * Only 37% of those who make a task list prioritize their tasks
 * Less than half of professionals feel satisfied with their work

Stephen Covey -- If you don’t know what I mean, you have to read Stephen Covey. He made a masterful illustration using a bucket, some sand, and several rocks of various sizes. He explained that the sand represents all the busy work that we have to do, like answering the phone, reading email, filing away papers, etc. The rocks represent all the important things that we have to do, such as setting goals for the year, launching a new project, creating a vision for your team, etc. The bucket represents all the time we have for all the demands of our lives.

What happens with most of us is that we fill up our buckets with the sand first, and then we can only put a few rocks on top, and there’s no more room for the rest. What he suggested is that we put all our rocks into the bucket first, and then fill in all the available spaces with the sand. And miraculously, everything fits in our container! This is the philosophy you need to employ when you schedule your week. Identify all your big rocks, and block out the time to handle these first. Then worry about the sand afterwards. We have to make sure that we handle the important stuff first, and not let the busy work consume our days.

Some Resources [|FOCUS: Achieving Your Highest Priorities] [|26 Minute You Tube Video about becoming more efficient]
 * [|Plan Your Day And Stick To Your Plan]**

Maximizing Outlook (Ben/Dave)
 * __Tools__**
 * General Overview of Outlook
 * Drag and Drop
 * Recurring Meetings - Blocking Work Time
 * Categories
 * Arrange By
 * Grouping
 * Field Chooser
 * Find Feature
 * Search Folders
 * Views
 * Filters
 * Out of Office Assistant (MS Exchange Environment)
 * Recover Deleted Items (MS Exchange Environment)
 * Colors
 * Changing Multiple Contacts
 * Signatures
 * Rules Wizard
 * **__Shortcuts__**
 * [|Windows Keyboard Shortcuts]
 * __SECTION 4 - MOBILITY (10:45 - 11:30)__**
 * **PDA Phones**PDA Phones - Basic function & techniques to maximize thier use.
 * **Storing and Transfering Data**Storing and Transfering Data
 * //Hardware Based Storage Devices// (Ben/Dave)
 * USB Flash Drives (DEMO)
 * USB External Hard Drives (Can be used for System Backup)
 * //Online Storage// (Accessing your data from anywhere) (Ben/Dave)
 * Media Max (DEMO)
 * Xdrive
 * Document sharing/collaboration (Dave/Ben)
 * Google documents (DEMO)
 * Wikispaces - http://www.wikispaces.com (DEMO)
 * //Communication//
 * Desktop Videoconferencing (Ivisit/Megaconference/Skype) (Dave) (DEMO)
 * Collabortive Meetings (WebEx/Illuminate) (Ben) (DEMO)
 * Google Talk

//- Youtube - It's the latest. You should know how the use of you tube will effect your business. (DEMO)// //- Blogs - What is a blog? It's an online journal. Example of how blogs can be used with an RSS agregator like pageflakes to promote or inform a group. (DEMO)// //- Podcasting - Finding Niche groups like you with similar interests. Express you opinions for everyone to hear. Promote your product...(DEMO)// //- Wiki - A new way to collaborate and share online. What a great tool! (DEMO)// //- myspace - What is MySpace? How is this being used in business? (DEMO)//
 * __SECTION 5 - SOCIAL NETWORKING (Dave/Ben) (11:30 - 12:00)__**

Class Assignment - add photo and info to myspace page.